Privacy Policy
Wolf & Heron is committed to the protection of your personal information. This Privacy Policy sets out the basis on which Wolf & Heron collects and uses personal information about you as part of our business activities.
This Privacy Policy describes in detail who is responsible for the personal information that Wolf & Heron collects about you, what personal information is collected, how Wolf & Heron uses such personal information, who Wolf & Heron may disclose it to and your rights and choices in relation to your personal information.
This Privacy Policy generally covers information collected at www.wolfandheron.com and any other website that Wolf & Heron may have in place now or in the future (collectively, the “Wolf & Heron Website”), but also relates to information collected by Wolf & Heron outside of the Wolf & Heron Website.
Who is Responsible for the Personal Information That Wolf & Heron Collects?
For the purposes of data protection law, Wolf & Heron is the data controller as to the personal information that is collected and used as part of its business activities. This is because Wolf & Heron dictates the purpose for which your personal information is used and how Wolf & Heron uses your personal information.
What Personal Information Does Wolf & Heron Collect?
While some of the information collected is required for business engagement purposes, other information is voluntarily given by you. The type of personal information that Wolf & Heron may collect could include, but not limited to, the following:
Your full name, address, phone, fax and email contact information
Payment information
Preference information, such as the communications you receive from us
Information you provide to us for the purposes of attending meetings, events, webinars and other programs
Any other information relating to you (or other individuals) which you may provide to us
If you are providing personal information to Wolf & Heron relating to a third party, you confirm that you have the consent of the third party to share such personal information with Wolf & Heron and that you have made the information in this Privacy Policy available to the third party.
Sensitive Categories of Information
Some countries consider some personal information particularly sensitive. Wolf & Heron only collects this data when voluntarily given by the individual and for statistical purposes only. Wolf & Heron does not share this information with third parties for business purposes. Such information may include the following:
Date of birth
Ethnicity, nationality, gender and other demographic information
Education level, salary, job title, company name
Website Usage Information
Wolf & Heron collects information when you provide it to Wolf & Heron, such as when you use the “contact us” feature on the Wolf & Heron Website or otherwise communicate with Wolf & Heron (such as by email or via Wolf & Heron social media pages).
Wolf & Heron collects certain information automatically when you use the Wolf & Heron Website, such as your IP address and domain name, browser type, history of pages viewed and other usage information about your use of the Wolf & Heron Website. Wolf & Heron collects this information for site administration purposes, such as to analyze this data for trends and statistics. Wolf & Heron may share statistical or aggregated non-personal information about its users with advertisers, business partners, sponsors and other third parties. This data is used to customize the Wolf & Heron Website content and advertising to deliver a better experience to our users. Please see the section below on cookies for more information.
How Does Wolf & Heron Obtain Your Personal Information?
As noted above, we collect information from you in the course of your use of the Wolf & Heron Website. For example, Wolf & Heron collects information from you when you contact or communicate with Wolf & Heron (including through the Wolf & Heron Website, by email or otherwise). Wolf & Heron also collects your personal information while monitoring the Wolf & Heron Website. Wolf & Heron also gathers information about you when you provide it to us or interact with us directly.
How Does Wolf & Heron Use The Personal Information It Collects?
Wolf & Heron collects personal information for the following principal purposes; for each purpose, Wolf & Heron has also set out below the legal basis under relevant data protection laws that we rely on to justify this use of your personal information.
Purpose
Legal Bases
To provide the Wolf & Heron Website to you
For our legitimate business purposes (i.e., the provision of the Wolf & Heron Website) and, depending on the circumstances, to perform a contract between you and Wolf & Heron.
To register individuals for Wolf & Heron events;
For our legitimate business purposes (i.e., the provision of the Wolf & Heron Website) and, depending on the circumstances, to perform a contract between you and Wolf & Heron.
To communicate with you and to respond to questions that you have raised with Wolf & Heron;
For our legitimate business purposes (i.e., the provision of the Wolf & Heron Website).
To administer and improve the Wolf & Heron Website;
For our legitimate business purposes (i.e., the provision of the Wolf & Heron Website, as well as to improve and ensure the security of the Wolf & Heron Website). Wolf & Heron may request your consent in circumstances where a legal justification over and above legitimate interests is required by applicable law (e.g., in relation to our use of certain cookies).
To process your payment for Wolf & Heron services, products and events;
For our legitimate business purposes (i.e., the provision of the Wolf & Heron Website).
To send you, or for our third-party partners to send you, information about products, services and events that may be of interest to you based on your preferences;
For our legitimate business purposes (i.e., the provision of the Wolf & Heron Website). Wolf & Heron may request your consent in circumstances where a legal justification over and above legitimate interests is required by applicable law.
To administer surveys;
For our legitimate business purposes (i.e., the provision of the Wolf & Heron Website). Wolf & Heron may request your consent in circumstances where a legal justification over and above legitimate interests is required by applicable law.
To prevent and detect fraud; and
For our legitimate business purposes and for compliance with legal obligations to which we are subject
To protect and enforce Wolf & Heron’s legal rights.
For our legitimate business purposes and for compliance with legal obligations to which we are subject
Who Does Wolf & Heron Share Your Personal Information With?
Wolf & Heron reserves the right to disclose and/or transfer personal information to a third party, if Wolf & Heron has reason to believe that disclosing personal information is necessary to identify, contact or bring legal action against someone who may be causing injury to or interference with (either intentionally or unintentionally) Wolf & Heron rights or property, other Wolf & Heron Website users or anyone else who could be harmed by such activities. Additionally, Wolf & Heron may disclose personal information in response to a subpoena, warrant or other court order, or when Wolf & Heron believes in good faith that a law, regulation, subpoena, warrant or other court order requires it.
Wolf & Heron reserves the right to disclose and/or transfer personal information to a third party in the event of a proposed or actual purchase, sale (including a liquidation, realization, foreclosure or repossession), lease, merger, amalgamation or any other type of acquisition, disposal, transfer, conveyance or financing of all or any portion of Wolf & Heron.
Wolf & Heron may share your information with personal advisors, such as accountants and lawyers, who assist us in carrying out our business activities.
Wolf & Heron may share personal information with third parties engaged to assist Wolf & Heron in providing services to you or to carry out one or more of the purposes described above. These service providers are prohibited from using your personal information for any purpose other than to provide this assistance and are contractually required to protect personal information disclosed by Wolf & Heron and to comply with the general privacy principles described in this Privacy Policy.
If you choose not to provide Wolf & Heron with your personal information, you may still visit the Wolf & Heron Website. However, you may be unable to access certain website options, so as use the Wolf & Heron Website functionality to its fullest extent.
Transfer of Personal Information Across Borders
Wolf & Heron is a global organization. Wolf & Heron may allow your personal information to be shared with its related entities or third-party service providers based both within the United States and in other countries. This may entail a transfer of your information from a location within the EEA to outside the EEA, or from outside the EEA to a location within the EEA.
When Wolf & Heron provides your personal information in such instances, such is done in connection with providing you requested information or services, or as required or authorized under law. It is possible the overseas entities which Wolf & Heron shares your information with may not be subject to laws that provide the same level of protection of information as your country of residence or may not be subject to any privacy obligations. Overseas entities may be required or compelled to disclose your personal information to a third party, such as an overseas authority. Where we transfer information outside of the EEA, we will implement appropriate measures to ensure that your personal information remains protected and secure in accordance with applicable data protection laws. Unfortunately, the transmission of information via the internet is not completely secure. Although Wolf & Heron uses reasonable efforts to protect your personal information, it cannot guarantee the security of your personal information transmitted to the Wolf & Heron Website and any transmission is at your own risk. Once Wolf & Heron has received your personal information, it will use reasonable and appropriate procedures and security features to try to prevent unauthorized access.
Your Rights, Including Removing, Correcting or Updating Personal Information
If you change your mind on how Wolf & Heron discloses or uses your information, or wish to access, correct or update personal information (such as your address), it will endeavor to correct, update or remove the personal data you give us.
THE BELOW TABLE APPLIES TO INDIVIDUALS LOCATED IN THE EU AND EEA ONLY: You have certain rights with respect to your personal information. The rights may only apply in certain circumstances and are subject to certain exemptions. Please see the table below for a summary of your rights and who to contact to exercise them.
Summary of your rights
Who to contact
Right of access to your personal information
You have the right to receive a copy of your personal information that we hold about you, subject to certain exemptions.
Wolf & Heron may require further information in order to respond to your request (for instance, evidence of your identity and information to enable us to locate the specific personal information you require);
Wolf & Heron at info@wolfandheron.com
Right to rectify your personal information
You have the right to ask Wolf & Heron to correct your personal information that it holds where it is incorrect or incomplete.
Wolf & Heron at info@wolfandheron.com
Right to erasure of your personal information
You have the right to ask that Wolf & Heron delete your personal information in certain circumstances. For example (i) where your personal information is no longer necessary in relation to the purposes for which they were collected or otherwise used; (ii) if you withdraw your consent and there is no other legal ground for which Wolf & Heron relies on for the continued use of your personal information; (iii) if you object to the use of your personal information (as set out below); (iv) if Wolf & Heron has used your personal information unlawfully; or (v) if your personal information needs to be erased to comply with a legal obligation.
Wolf & Heron at info@wolfandheron.com
Right to restrict the use of your personal information
You have the right to suspend Wolf & Heron’s use of your personal information in certain circumstances. For example (i) where you think your personal information is inaccurate and only for such period to enable Wolf & Heron to verify the accuracy of your personal information; (ii) the use of your personal information is unlawful and you oppose the erasure of your personal information and request that it is suspended instead; (iii) Wolf & Heron no longer needs your personal information, but your personal information is required by you for the establishment, exercise or defense of legal claims; or (iv) you have objected to the use of your personal information and Wolf & Heron is verifying whether its grounds for the use of your personal information override your objection.
You may effectuate this right at any time by contacting Wolf & Heron at info@wolfandheron.com
Right to data portability
You have the right to obtain your personal information in a structured, commonly used and machine-readable format and for it to be transferred to another organization, where it is technically feasible. The right only applies where the use of your personal information is based on your consent or for the performance of a contract, and when the use of your personal information is carried out by automated (i.e. electronic) means.
You may effectuate this right at any time by contacting Wolf & Heron at info@wolfandheron.com
Right to object to the use of your personal information
You have the right to object to the use of your personal information in certain circumstances. For example (i) where you have grounds relating to your particular situation and Wolf & Heron uses your personal information for our legitimate interests (or those of a third party); and (ii) if you object to the use of your personal information for direct marketing purposes.
You may effectuate this right at any time by contacting Wolf & Heron at info@wolfandheron.com
Right to withdraw consent
You have the right to withdraw your consent at any time where Wolf & Heron relies on your consent to use your personal information.
You may effectuate this right at any time by contacting Wolf & Heron at info@wolfandheron.com
Right to complain to the relevant data protection authority
You have the right to complain to the relevant data protection authority where you think Wolf & Heron has not used your personal information in accordance with data protection law.
Find your National Data Protection Authority online
How Long Will Wolf & Heron Keep Your Personal Information?
Wolf & Heron keeps your personal information for the period of time that you are a user of the Wolf & Heron Website and for 5 years after you discontinue use of the Wolf & Heron Website.
Links to Other Websites
The Wolf & Heron Website may contain links to other websites not controlled or legally affiliated with Wolf & Heron. These sites are not controlled by Wolf & Heron and Wolf & Heron is not responsible for any content contained on any such website. Wolf & Heron is not responsible for the privacy practices employed by other sites, and the privacy practices employed by such sites may not be the same as Wolf & Heron’s practices. As with the Wolf & Heron Website, you should become familiar with any external party's privacy policy before visiting and/or providing any personal information through any such site.
Wolf & Heron may terminate access for any party who is found to repeatedly provide or post protected material without necessary rights and permissions.
Cookies
Wolf & Heron uses cookies to manage its website. A cookie is a small file placed on your computer when you visit a website. Cookies are used to store information to manage your website experience such as your type of web browser. A cookie can also store preference information to customize your website experience.
Cookies help us understand how parties use our website so Wolf & Heron can design better services in the future. You can adjust your web browser to disable cookies. However, Wolf & Heron may not be able to provide you with all the services or functionality available on the Wolf & Heron Website if you choose to disable cookies.
You may also remove Wolf & Heron cookies from your browser. Please refer to your browser’s help menu for instructions.
Contacting Wolf & Heron with Questions, Concerns or Complaints
Should you have any questions, concerns or a complaint about this Privacy Policy, please contact Wolf & Heron at info@wolfandheron.com. You are entitled to make an anonymous complaint or inquiry in relation to this Privacy Policy or your privacy rights; however, Wolf & Heron may require you to identify yourself if required by law or it is impracticable for us to deal with your matter otherwise.
Wolf & Heron Website and Communications Terms of Use
Please refer to Wolf & Heron’s Terms of Use on all issues related to accessing, posting and sharing information through the Wolf & Heron Website and communication services.
Changes to The Wolf & Heron Privacy Policy
Any material changes to the Privacy Policy will be posted on this page. The updated Privacy Policy will take effect as soon as it has been updated.